Texan Services, LLC
DBA: AC RENTALS
This Portable Air Conditioner Rental Agreement (“Agreement”) is entered into between Texan Services, LLC (“Company”, “we”, “us”, or “our”) and the Customer/Renter (“Customer”, “you”, or “your”).
By renting equipment from Texan Services, LLC, Customer agrees to the following terms and conditions.
1. Equipment Rental
Texan Services, LLC agrees to rent to Customer one or more portable air conditioning units, including but not limited to hoses, venting kits, power cords, drainage components, and accessories (collectively referred to as the “Equipment”).
The Equipment remains the sole property of Texan Services, LLC at all times.
2. Rental Period
The rental period begins:
• At the time the Equipment is delivered to Customer
OR
• When Customer takes possession of the Equipment
The rental period ends when:
• The Equipment is returned to Texan Services, LLC, or
• Texan Services retrieves the Equipment from the Customer location.
Minimum rental period may apply and will be specified on the service invoice or rental order.
3. Rental Fees and Payment
Customer agrees to pay all rental fees as stated on the Rental Agreement.
Fees may include:
• Daily rental fee
• Delivery and pickup charges
• Cleaning fees
• Late return fees
Payment is required in advance.
Texan Services, LLC reserves the right to charge the Customer’s payment method for any unpaid balance.
4. Security Deposit
Texan Services, LLC does not collect a refundable security deposit prior to renting equipment.
5. Delivery
• Customer must provide a clear and safe area to power on the portable A/C.
• Electrical outlets must meet required voltage and amperage specifications.
• Texan Services, LLC is not responsible for electrical issues within the building.
6. Proper Use of Equipment
Customer agrees to:
Use Equipment only for cooling indoor spaces.
Follow all operating instructions provided by Texan Services, LLC. Keep Equipment in a protected area.
Not modify, disassemble, or repair the Equipment.
Properly drain the water accumulated inside from condensation.
Customer shall not:
Sublease or transfer Equipment to another party.
Use Equipment outdoors unless specifically approved.
Move Equipment from the original delivery location without permission.
7. Maintenance and Care
Customer agrees to maintain Equipment in good condition.
Customer must:
• Keep air filters reasonably clean
• Ensure proper ventilation
• Prevent exposure to rain, flooding, or extreme conditions
If Equipment fails due to normal operation, Texan Services, LLC will make reasonable efforts to repair or replace the Equipment.
8. Damage, Loss, or Theft
Customer assumes full responsibility for the Equipment during the rental period.
Customer agrees to pay for:
• Repair of damaged Equipment
• Replacement of lost or stolen Equipment
• Any damage caused by misuse, negligence, or unauthorized modifications
Replacement cost may be based on current market value.
9. Access for Retrieval
Customer agrees to allow Texan Services, LLC reasonable access to retrieve the Equipment at the end of the rental period.
If Equipment is not returned or accessible, additional rental fees may apply.
10. Late Returns
If Equipment is not returned by the agreed date:
• Additional rental fees will be charged automatically.
• Late return penalties may apply.
Failure to return Equipment may result in collection action.
11. Limitation of Liability
Texan Services, LLC shall not be liable for:
• Loss of business
• Loss of income
• Property damage
• Personal injury
• Consequential or incidental damages resulting from the use or failure of the Equipment.
Customer assumes all risks associated with operation of the Equipment. This includes the PROHIBITED use of candles, cigarettes, or any other smoking device or devices that could create a fire risk. The use of the rental Equipment requires caution near any source of flames due to the use of A2L as a refrigerant.
12. Indemnification
Customer agrees to indemnify and hold harmless Texan Services, LLC, its members, employees, agents, and contractors from any claims, damages, liabilities, costs, or expenses arising from:
• Use of the Equipment
• Misuse or improper installation
• Violation of this Agreement
13. Warranty Disclaimer
Equipment is provided “AS IS” without warranties except as required by law.
Texan Services, LLC makes no guarantees regarding:
• Cooling performance
• Compatibility with building structures
• Electrical compatibility
14. Governing Law
This Agreement shall be governed and interpreted according to the laws of the State of Texas.
Dispute Resolution; Mandatory Binding Arbitration
Any dispute, claim, or controversy arising out of or relating to the rental, delivery, use, performance, or condition of portable air conditioning equipment provided by Texan Services, LLC (“Company”), including but not limited to breach of contract, negligence, property damage, or billing disputes, shall be resolved exclusively through final and binding arbitration. Both the Company and the customer (“Customer”) expressly waive any right to litigate such disputes in court or to a trial by jury.
Arbitration shall be conducted in accordance with the rules of the American Arbitration Association (AAA) or another mutually agreed-upon arbitration provider, and shall take place within either Harris County or Fort Bend County, Texas, at the election of Texan Services, LLC. The arbitration shall be governed by the laws of the State of Texas. The arbitrator shall have exclusive authority to resolve any dispute relating to the interpretation, applicability, enforceability, or formation of this agreement, including any claim that all or part of this agreement is void or voidable.
The parties agree that arbitration shall be conducted on an individual basis only and not as a class, collective, or representative action. The arbitrator may award any relief available under applicable law, but only in favor of the individual party seeking relief and only to the extent necessary to resolve that party’s individual claim. Each party shall bear its own legal fees and costs unless otherwise required by law or awarded by the arbitrator.
This arbitration provision shall survive the termination, completion, or expiration of the rental agreement and shall apply to any and all disputes arising between the parties. By entering into this agreement, both parties acknowledge that they understand and voluntarily agree to this arbitration provision and waive their rights to pursue claims in a court of law.
15. Default and Collections
If Customer fails to pay amounts due under this Agreement:
Texan Services, LLC may:
• Charge late payment fees
• Suspend service
• Pursue legal collection remedies
Customer agrees to pay reasonable attorney’s fees and collection costs if legal action is required.
16. Entire Agreement
This Agreement constitutes the entire agreement between Texan Services, LLC and the Customer regarding the rental of Equipment.
17. Acceptance of Terms
By signing this Rental Agreement. I acknowledge the Rental Agreement from Texan Services, LLC. DBA AC RENTALS. Customer acknowledges they have read, understood, and agreed to the Rental Agreement Terms.