Portable Air Conditioner Rental Agreement Terms and Conditions

Texan Services, LLC

DBA: AC.RENTALS,AC RENTALS

This Portable Air Conditioner Rental Agreement (“Agreement”) is entered into between Texan Services, LLC (“Company”, “we”, “us”, or “our”) and the Customer/Renter (“Customer”, “you”, or “your”).

By renting equipment from Texan Services, LLC, Customer agrees to the following terms and conditions.

1. Equipment Rental

Texan Services, LLC agrees to rent to Customer one or more portable air conditioning units, including but not limited to hoses, venting kits, power cords, drainage components, and accessories (collectively referred to as the “Equipment”).

The Equipment remains the sole property of Texan Services, LLC at all times.

2. Rental Period

The rental period begins:

• At the time the Equipment is delivered to Customer
OR
• When Customer takes possession of the Equipment

The rental period ends when:

• The Equipment is returned to Texan Services, LLC, or
• Texan Services retrieves the Equipment from the Customer location.

Minimum rental period may apply and will be specified on the service invoice or rental order.

3. Rental Fees and Payment

Customer agrees to pay all rental fees as stated on the invoice or service agreement.

Fees may include:

• Daily rental fee
• Delivery and pickup charges
• Cleaning fees
• Late return fees

Payment is required in advance.

Texan Services, LLC reserves the right to charge the Customer’s payment method for any unpaid balance.

4. Security Deposit

Texan Services, LLC does not collect a refundable security deposit prior to renting equipment.

5. Delivery

• Customer must provide a clear and safe area to power on the portable ac.
• Electrical outlets must meet required voltage and amperage specifications.
• Texan Services, LLC is not responsible for electrical issues within the building.

6. Proper Use of Equipment

Customer agrees to:

Use Equipment only for cooling indoor spaces.

Follow all operating instructions provided by Texan Services, LLC. Keep Equipment in a protected area.
Not modify, disassemble, or repair the Equipment.

Properly drain the water accumulated inside from condensation.

Customer shall not:

Sublease or transfer Equipment to another party.

Use Equipment outdoors unless specifically approved.
Move Equipment from the original delivery location without permission.

7. Maintenance and Care

Customer agrees to maintain Equipment in good condition.

Customer must:

• Keep air filters reasonably clean
• Ensure proper ventilation
• Prevent exposure to rain, flooding, or extreme conditions

If Equipment fails due to normal operation, Texan Services, LLC will make reasonable efforts to repair or replace the Equipment.

8. Damage, Loss, or Theft

Customer assumes full responsibility for the Equipment during the rental period.

Customer agrees to pay for:

• Repair of damaged Equipment
• Replacement of lost or stolen Equipment
• Any damage caused by misuse, negligence, or unauthorized modifications

Replacement cost may be based on current market value.

9. Access for Retrieval

Customer agrees to allow Texan Services, LLC reasonable access to retrieve the Equipment at the end of the rental period.

If Equipment is not returned or accessible, additional rental fees may apply.

10. Late Returns

If Equipment is not returned by the agreed date:

• Additional rental fees will be charged automatically.
• Late return penalties may apply.

Failure to return Equipment may result in collection action.

11. Limitation of Liability

Texan Services, LLC shall not be liable for:

• Loss of business
• Loss of income
• Property damage
• Personal injury
• Consequential or incidental damages

resulting from the use or failure of the Equipment.

Customer assumes all risks associated with operation of the Equipment.

12. Indemnification

Customer agrees to indemnify and hold harmless Texan Services, LLC, its members, employees, agents, and contractors from any claims, damages, liabilities, costs, or expenses arising from:

• Use of the Equipment
• Misuse or improper installation
• Violation of this Agreement

13. Warranty Disclaimer

Equipment is provided “AS IS” without warranties except as required by law.

Texan Services, LLC makes no guarantees regarding:

• Cooling performance
• Compatibility with building structures
• Electrical compatibility

14. Governing Law

This Agreement shall be governed and interpreted according to the laws of the State of Texas.

Any legal disputes shall be resolved in the appropriate courts located within the State of Texas.

15. Default and Collections

If Customer fails to pay amounts due under this Agreement:

Texan Services, LLC may:

• Charge late payment fees
• Suspend service
• Pursue legal collection remedies

Customer agrees to pay reasonable attorney’s fees and collection costs if legal action is required.

16. Entire Agreement

This Agreement constitutes the entire agreement between Texan Services, LLC and the Customer regarding the rental of Equipment.

Any modifications must be made in writing and signed by both parties.

17. Acceptance of Terms

By renting equipment and checking the required box acknowledging the rental agreement from Texan Services, LLC. DBA AC RENTALS in Texas. Customer acknowledges they have read, understood, and agreed to the Terms and Conditions. Provided by Texan Services, LLC and to you the Customer regarding the rental of Portable Air Conditioners. Made available to rent both in Harris and Fort Bend Counties in the State of Texas.

Rental Agreement